MyTravel Profile

Two fields need updating in the traveler's profile -- Connexxus User? and Connexxus Billing ID (see image below).

The Connexxus User? field has a drop-down menu with Yes and No as options. Before using Connexxus, Yes must be selected. For employee profiles, the traveler or delegate can make this selection. For non-employee profiles, only a delegate can make this selection.

A Connexxus billing ID is any valid, 4-character DaFIS billing ID. A billing ID is associated with a specific account, and can include a sub-account and/or project. Some departments have set up a different billing ID for each traveler (and their respective students, post docs, and visitors) to more easily track CTS charges.

Before making CTS reservations through Connexxus, view the traveler's MyTravel profile; update the billing ID field if it is blank or shows the wrong billing ID. Keep in mind that the billing ID is associated with a default account. When the charge imports into MyTravel, you can assign whatever account should ultimately pay for the expense.

If CTS arrangements are made through Connexxus for someone who does NOT have a billing ID in their MyTravel profile, the system will look for a default DaFIS chart and account (it will ignore sub-account, sub-object, and project) in that person's MyTravel profile. If a default chart and account exist, the airfare will be charged to it. If there is no default chart and account, the charge will be rejected, and Accounting & Financial Services will contact you with instructions.

Changes made to the Connexxus User? and the Connexxus Billing ID fields in the MyTravel profile will be downloaded to Connexxus and to the agencies that night and will be available for use the next day.

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