Guide to Report Types

There are several different types of reports/transactions that can be created in MyTravel. This page provides an overview of each of the major types.

Basic MyTravel Forms and Processes

Option Uses
Travel & Entertainment Expense Report This is the most used report type in MyTravel. Used to report expenses related to travel, entertainment and Corporate Card transactions. There are several report types to choose from (see below for explanations).
Travel Request Used to request approval prior to a trip. This report provides high level information about the expenses expected for the trip.
Per Diem Itinerary Used to create a detailed itinerary for per diem (foreign or long-term domestic) travel. An itinerary must be completed, and associated to an expense report, before per diem reimbursement can be claimed.

Expense Report Types

Within the Expense Report category, there are several report types to select from.

Option Uses
Travel Less Than 30 Days Used to report domestic travel of less than 30 days in duration. This type of travel uses actual expenses only - per diem rates do not apply.
Travel 30 Days and Over or Foreign Used to report either long-term domestic travel, of 30 days or more, or foreign travel. Both of these types of travel qualify for per diem rates.
Group Travel Used for approved group leaders to report travel on behalf of other travelers.
Entertainment Used to report all entertainment related expenses. Payment is made to the Corporate Card and/or the employee, not to the vendor.
Corporate Card Pre-Payment Used to request a payment to your Corporate Card when charges are due prior to trip completion. This report type is also used to request payment to your Corporate Card for non-travel related registration fees, such as for a webinar or local conference.

Options in the Related Forms and Processes Menu

Option Uses
Make a Pre-Trip Payment Used to request payment prior to an approved trip, either to the traveler or to a vendor on the traveler's behalf. Should not be used to request payment to the Corporate Card.
Set-Up a Non-Employee Traveler Used to create a traveler profile for a non-employee traveler. The person requesting the traveler profile can prepare on behalf of the traveler, or request other delegates with that ability.
Download a Mileage Log Form The mileage log acts as the supporting documentation for mileage-only travel expense reports. It details the dates, destinations and mileage for each trip.
Sign Up for Direct Deposit Use this to speed the reimbursement process by having your reimbursements deposited directly to your bank account.

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The MyTravel system and Travel@UCDavis Web site are a service of the UC Davis Accounting & Financial Services department.
Questions or comments should be directed to mytravel@ucdavis.edu.