Ordering from Sodexo

Sodexo orders coordinated through University Catering can be processed through MyTravel, for the Sodexo located in Davis only. Other Sodexo locations (e.g., Sierra Nevada College, San Ramon Conference Center, etc.), and other vendors should be paid using a paper Entertainment Expense Voucher, available here. The steps for processing Sodexo through MyTravel are below.

Make arrangements with Sodexo

  • Contact University Catering to make arrangements
  • Let them know you will pay through MyTravel
  • You will receive a 5-digit Banquet Order number
  • After the event, Sodexo will electronically send you an invoice that has a 6-digit invoice number, which must be added to a MyTravel report

After the event, create a MyTravel report

On the Report Header page:

  • In the Report Type field, click on Entertainment
  • In the Purchase Order field, enter the Banquet Order Number
  • In the Reimbursement Method field
    • if there will be no out of pocket expenses on this report, click on Direct Deposit/Paper Check
    • if there will be out of pocket expenses on this report, click on the method in which the payee wishes to be reimbursed (the system will handle the Sodexo portion of the report)
  • Complete the rest of the required fields (i.e., marked with an asterisk)

When adding expenses:

  • Choose from the following Expense Types: Breakfast, Lunch, Dinner, Light Refreshments
  • In the Payment Type field, click Vendor: Sodexo
  • In the Sodexo Invoice Number field, enter the 6-digit Sodexo invoice number (you cannot submit a report without it)
  • Complete the rest of the required fields and do not itemize

Complete the report. Fax the bar code cover sheet and supporting documentation, including the Sodexo invoice.

Other Resources

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The MyTravel system and Travel@UCDavis Web site are a service of the UC Davis Accounting & Financial Services department.
Questions or comments should be directed to mytravel@ucdavis.edu.