Explanation of Preferences
Following are explanations of preferences you see in your MyTravel profile.| Send e-mail when... | Description |
| The status of a cash advance changes | This option is not applicable to us, as cash advances do not go through MyTravel. |
| A cash advance is submitted for approval | This option is not applicable to us, as cash advances do not go through MyTravel. |
| The status of an expense report changes | When selected, an e-mail is sent to an employee when the status of a submitted expense report has changed, such as from Filed to Approved or Paid. The only exception is when an approver sends the report back to the employee for resubmission. When this happens, a status e-mail is not sent, but a different "Send Back to Employee" e-mail is sent. |
| New company card transactions arrive | When selected, an e-mail is sent to an employee when new company card transactions are imported. |
| Faxed receipts are successfully received | When selected, an e-mail is sent to an employee when new faxed receipts have been received by the Imaging Service. |
| An expense report is submitted for approval | When selected, an authorized approver is sent an e-mail when an employee submits an expense report for the approver to approve. The e-mail contains a link for the employee to access the MyTravel Log On page. |
| The status of a travel request changes | When selected, an e-mail is sent to an employee when the status of a submitted travel request has changed, such as from Filed to Authorized. The only exception is when an approver sends the travel request back to the employee for resubmission. When this happens, a status e-mail is not sent, but a different "Send Back to Employee" e-mail is sent. |
| A travel request is submitted for approval | Any employee who is also a travel request approver will receive an e-mail when a travel request is made by one of the employees in the approver's group(s). The e-mail contains a link for the approver to access the MyTravel Log on page. |
| Prompt... | Description |
| For an approver when an expense report is submitted | This functionality is not available at this time. |
| For an approver when a travel request is submitted | This functionality is not available at this time. |
| To add company card transactions to report | When selected, you will receive a prompt when you first create an expense report that you have new company card transactions to assign to an expense report. |
| To display print options | When selected, the Select Report Format page appears by default when the Print button is clicked on the Expense Report List page or the Expense List page. However, there is an Always prompt me for the report format before printing check box on that page. If you clear that check box, then the next time that you click Print, the Select Report Format page does not appear and your expense report is printed using the last-chosen option checked. If you want that page to appear again, select this Prompt to display print option check box. |
| Display... | Description |
| Instructional text at the top of each page initially | When selected, displays user assistance text where needed in the work pane. |
| Tutorial on faxing receipts before printing | When selected, displays the tutorial on how to fax receipts each time you ask to print the fax cover sheet. |
NOTES:
- My Info is only selectable on the MyTravel Center, Expense Report List, and the Expense List pages.
- If you are acting as a delegate for another employee, any changes you make on this page will only affect the person you are acting of behalf of and will not change your personal information.
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Questions or comments should be directed to mytravel@ucdavis.edu.