Advance Payments

Tracking Advances

Cash advances obtained from the Corporate Card will not appear on your ledger. Cash advances obtained from the Pre-Trip Payment system are tracked by Accounts Payable, in Account 1121500 and Object 0085. The only indication of these advances on your ledgers is the offsetting debit and credit. For example, if you received a $500 cash advance, the ledger will show +$500 and -$500 in the department account you entered in the pre-trip payment document.

Delegates of travelers can use the Act as a Delegate function in MyTravel to look up a person's cash advances. Cash advances appear in MyTravel under Cash Advance List. If a person does not have cash advances, the Cash Advance List option does not appear.