CTS and UCAL Comparison

	Central Travel System (CTS)	UCal
Description	This program allows the university to purchase airfare and bill it to one central account.	This program provides the university with State of California negotiated airfare pricing.
Benefits	Automatic billing decreases payment workload	Automatic billing decreases payment workload Usually no seating restrictions Not subject to advance booking, overnight, or weekend stay restrictions Reservations may be changed or canceled for full refund with no penalty (doesn’t this vary by agency and airline? Are we still charged the agency fee?)
Restrictions	None	Limited to certain city pairs, domestic and international Must use United, Delta, American, or America West (the airlines seem to change each year; can you confirm the most recent info?)
Contact	UCD authorized travel agencies that have an approved central billing system	Authorized travel agencies
Payment Process	Charged to a U.S. Bank central account. Accounts Payable recharges the department, using the 4-digit ID code provided at time of booking.*	Charged to an active billing ID, provided to the agency at time of booking. Tip: Use the same billing ID for UCAL as you do for the CTS ID.
Fee for service	$35 (varies?)	$10 (online reservation); $15 (phone reservation)
Reconciliation	Travel agent sends report of transactions Charge appears in the ledger with origin code CT Receive credit card statement Use itinerary, agent’s report, credit card statement, and ledger to identify and reconcile charges	Travel agent sends report of transactions Charge appears in the ledger with origin code CX No statement from bank Use itinerary, agent’s report and ledger to identify and reconcile charges

Central Travel System (CTS)

UCal

Description

This program allows the university to purchase airfare and bill it to one central account.

This program provides the university with State of California negotiated airfare pricing.

Benefits

Automatic billing decreases payment workload

Automatic billing decreases payment workload
Usually no seating restrictions
Not subject to advance booking, overnight, or weekend stay restrictions
Reservations may be changed or canceled for full refund with no penalty (doesn’t this vary by agency and airline? Are we still charged the agency fee?)

Restrictions

None

Limited to certain city pairs, domestic and international
Must use United, Delta, American, or America West (the airlines seem to change each year; can you confirm the most recent info?)

Contact

UCD authorized travel agencies that have an approved central billing system

Authorized travel agencies

Payment Process

Charged to a U.S. Bank central account. Accounts Payable recharges the department, using the 4-digit ID code provided at time of booking.*

Charged to an active billing ID, provided to the agency at time of booking.
Tip: Use the same billing ID for UCAL as you do for the CTS ID.

Fee for service

$35 (varies?)

$10 (online reservation); $15 (phone reservation)

Reconciliation

Travel agent sends report of transactions
Charge appears in the ledger with origin code CT
Receive credit card statement
Use itinerary, agent’s report, credit card statement, and ledger to identify and reconcile charges

Travel agent sends report of transactions
Charge appears in the ledger with origin code CX
No statement from bank
Use itinerary, agent’s report and ledger to identify and reconcile charges

* To change the default account that is billed, complete the Purchasing Card and CTS Modifications (PCRD) document in DaFIS. If the accounting information gets changed, be sure to also complete a Billing ID document to make sure the account associated with your billing ID is correct.