Air Travel

Overview

The university participates in programs that eliminate the need for out of pocket airfare expenses:

CTS is a program that allows your department to charge airfare for anyone traveling on behalf of the university to a DaFIS account associated with a four-character DaFIS billing ID. CTS reservations can be made through Connexxus (online or by phone) or by contacting these agencies (by phone). Beginning August 1, 2009, CTS reservations will only be possible through Connexxus.

Employees with a corporate card can make reservations through Connexxus or by using an outside source. In order to purchase tickets using Connexxus for non-employee travelers, a traveler ID is required (see Airline Reservations for details).

What are reimbursable airfare transportation expenses?

Airfare transportation expenses include plane tickets, taxes, fees (e.g., baggage), and all other airfare charges essential to the purpose of official travel. Trip insurance, unless a mandatory charge by the airline or university-affiliated travel agency, is NOT reimbursable. Coach class tickets are the standard; tickets for business or first class will only be reimbursed with exception approval.

What receipts are required?

Itemized receipts are required for all reimbursable expenses (see above section), regardless of amount and must show the traveler's name, departure and arrival times, trip location, and dollar amounts.