Travel Arrangements

Overview
Each department will have its own procedures for making travel arrangements. In some cases, arrangements are left to the traveler; in others, there are central staff responsible for making arrangements. Check with your department head or supervisor to confirm how your department handles arrangements.

Travel Coordinator
Each department should designate one or more persons as travel coordinator(s). The coordinator(s) should be responsible for disseminating information regarding the travel program to all departmental travelers and travel arrangers, as well as troubleshooting travel related issues on behalf of the department.

Pre-Authorization of Travel
All official university travel must be approved by the department head or a person to whom such authority has been delegated. Department heads shall obtain approval for their own travel from a higher administrative level (i.e., their vice chancellor or dean). Authorization must be obtained prior to undertaking official university travel. Travelers who fail to obtain prior authorization may be liable for the expenses incurred.