U.S. Bank VISA Corporate Card

Card Expenditures

The card should be used to charge all reimbursable travel and entertainment expenditures. All card charges import into the cardholder's MyTravel queue and must be added to an expense report. Travel and entertainment should be reported promptly after the trip or event so payments can be made in a timely manner. Card charges import nightly; however, they won't import until the vendor submits the transaction to U.S. Bank (this could take a week) and the bank submits the file to UC Davis (this could take 2 days).

If the card must be paid before the trip is complete (e.g., conference registration paid months in advance) create a Corporate Card Pre-Payment report in MyTravel.

If there are corporate card transactions in your MyTravel queue that have already been cleared on paper or else are non-reimbursable, add them to an expense report and mark the "Personal or Non-Reimbursable Expense" box.

When the MyTravel expense report is fully approved, the university will pay U.S. Bank for reimbursable expenditures. Policy prohibits the use of the card for personal expenses. Should such an expense occur, the cardholder must pay U.S. Bank directly for it.