U.S. Bank Visa Corporate Card

Overview

The U.S. Bank Visa Corporate Card is a university-sponsored card issued to UCD employees who travel or entertain on behalf of the university and should be utilized for all travel and entertainment related expenses (airline tickets, hotel charges, car rental, meals, etc.). While the card should not be used for personal expenses, incidental personal use (e.g., stay at a hotel on business and rent a movie; the entire bill is charged to the Corporate Card) sometimes occurs and is allowed provided the user pays the bank directly for those expenses. However, blatant personal use (e.g., a shopping trip) is not allowed.

Cardholders shall not charge other people's travel charges to their card unless the cardholder has been granted Group Leader Authorization. Cardholders are allowed to charge their department's entertainment to their card (e.g., catering charges for an event).

The goals of the program are to provide a source of credit to university travelers, convenient access to cash and reduction in the need for out of pocket expenses. This program also streamlines the university's reimbursement of expenses through direct payment to U.S. Bank Visa.

Travelers who have been issued corporate travel cards are strongly encouraged to use such cards whenever possible in order to reduce departmental and administrative costs associated with processing cash advances and pre-trip vendor payments.

The cardholder is solely responsible for timely payment of the charges incurred on the U.S. Bank Visa. It is the cardholder's responsibility to review their monthly statement and ensure that charges are legitimate and that payments are made. All travel should be reported promptly upon return so payments can be made in a timely manner. If the card must be paid before the trip is complete (e.g., conference registration paid months in advance) create a Corporate Card Pre-Payment report in MyTravel.

The Guide to Benefits provides additional information on the card. If you have general questions regarding benefits, contact the help desk. If you have questions about car rental insurance coverage with the card, contact a member of the Strategic Sourcing team.

To apply for a card, complete the U.S. Bank Corporate Card Application. To cancel an existing Corporate Card, complete the help request form. If you've been issued a replacement card due to having your prior card lost or stolen, inform the help desk of the cardholder's name so the card can be added to MyTravel.