Entertainment

Meal Allowances

The following rates pertain to people being entertained and the university employee who is the official host. If expenditures will exceed these limits, additional approvals and documentation will need to be completed.

See UCD Policy & Procedure Manual 330-80, section VII A.1.c. for instructions on exceptions processed in MyTravel and section VII B.3.D. for exceptions processed outside of MyTravel.

Maximum per person, by meal:

Breakfast: $26
Lunch: $38
Dinner: $64
Light refreshments: $17

These amounts include tax, service, and delivery charges.

Receipt Requirements

You must submit original, itemized receipts for expenses over $75 in order to receive reimbursement for entertainment expenses. The receipts must identify both food and beverage charges. A Declaration of Missing Receipt form must be completed for any missing required receipts.

If using MyTravel, these receipts can be submitted electronically.
If an entertainment expense is being paid outside of MyTravel, the original receipts will need to be mailed to Accounts Payable - Travel Management.