Entertainment

Authority

Approval Requirements

When planning an entertainment event, the host must acquire advance approval from a person who is authorized to approve entertainment. By policy, the following approvals are required for entertainment:

Campus: Department heads are authorized to approve entertainment expenditures.
School of Medicine: Department chairs, directors of institutes and organized research units, associate vice chancellors for health sciences and administration, and the associate Dean of Administration have approval authority for entertainment expenses.

UCD Medical Center: The director of the UCD Medical Center has approval authority.

Additional Approvals and Exceptional Approvals

In addition to any approvals that normally apply (see above) additional approvals and exceptional approvals must be processed by the Associate Vice Chancellor - Finance or by the Chancellor, as required by policy. See the Delegation of Authority document for a complete list of people who can grant exceptional approval on the Davis campus and at the Medical Center.

Approval Restrictions

Individuals with delegated approval authority cannot approve entertainment for someone to whom they directly report. The approving authority should be the supervisor, or higher, of the official host.

Individuals with delegated approval authority shall not approve their own entertainment.

Approval Delegations

Delegations of authority must be documented on a DaFIS Approval Authorization form (see UCD Policy & Procedure Manual Section 330-10).