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| Q. | What is CTS and how does it differ from the Corporate Card? | |
| A. | The Central Travel System (CTS) is available to departments to charge all airfare. The Corporate Card Program is a charge card program with U.S. Bank VISA for reimbursable travel expenses. Corporate VISA Cards are held by the employee and are their responsibility. CTS accounts are for the entire department. More information on CTS and Corporate Cards is available in the Travel Guide. | |
| Q. | Where can I get the current reimbursement rates for travel expenses? | |
| A. | The current reimbursement rates for subsistence expenses is available from the Reimbursable Subsistence Expenses page. For more detailed information on reimbursement rates, please see Section 300-10 of the UC Davis Policy and Procedure Manual. | |
| Q. | Where should I look up foreign exchange rates? | |
| A. | Oanda.com operates an easy-to-use foreign exchange currency converter site. | |
| Q. | Can travel expenses be charged to a different account than the one to which the advance was charged? | |
| A. | Yes, the travel expense can be charged to any allowable account the department wishes. However, the advance must be credited to the same account that was originally charged. If not the advance will not be cleared by the travel voucher. | |
| Q. | What object code is used for a travel advance? | |
| A. | For travel advances paid directly to the individual traveler, object code 0085 is used. After the trip, remember to account for the advance when completing the Travel Expense form.
For non-cash travel advances paid to 3rd party vendors various object codes are used and are system-assigned when the Pre-trip Payment request is processed. |
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| Q. | When do I have to process a DaFIS Travel Voucher (TEV) to go with the Travel Expense Form? | |
| A. | If money is owed to the traveler, then you will have to process both the Travel Expense form and a TEV. The TEV should be processed only for the amount owed to the traveler.
A TEV does not have to be done if all expenses were charged to the VISA, or if the traveler owes the university money. | |
| Q. | How do I pay for something charged to my Corporate VISA in advance of my trip? | |
| A. | Submit a Request for Corporate Card Payment. | |
| Q. | How do I pay for an airport shuttle service? | |
| A. | Depending on the circumstances, there are different methods of paying for an airport shuttle service:
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| Q. | Is there a daily limit on cash advances on the Corporate VISA? | |
| A. | Yes. Each card has a cash advance limit (usually 20% of the card limit). In addition, the ATM from which the cash advance is obtained may have a daily limit that is lower than the card's cash advance limit. If the cardholder feels they need a higher cash advance limit for the card, they can request a higher limit by sending an e-mail to Linda Vermeer in Accounts Payable. | |
