FAQ · Forms · Policies · Training     Home · Help

Currency Conversion

When claiming actual expenses (as opposed to per diem), the MyTravel system will help you with the currency conversion. When the Location of Expense field shows a foreign country, and you click in the Amount field in a report, the helper pane displays three fields -- two fields for the currency and one for the exchange rate. For example, an expense in Guadalajara, Mexico, shows these fields:

• Amount spent in Mexico,Peso
• Divided By Exchange Rate
• Reimbursement in US, DollarAmount spent in Mexico,Peso

You'll need to complete two of the three fields. Most users will have the foreign country's amount on the receipt. To complete the conversion, do the following:

1. In the Helper Pane, enter the foreign currency amount
2. Click on Get Exchange Rates from OANDA
3. On the OANDA Web site
• Enter the date of the expense
• Pick the foreign currency in the left column
• Pick US Dollar in the right column
• Click Get Table
4. Complete the Exchange Rate field in the Helper Pane, and then tab out of the field; the Reimbursement field should populate. Note: If the Reimbursement field shows the wrong amount, it's possible that you converted in the wrong direction. Click on Reverse Rate, then click OK.