Group Travel
Before the trip
- When making airfare arrangements, inform the travel agency that all of the airfare should be charged to the group leader's traveler ID; this will import into the group leader's MyTravel queue, not into the MyTravel queues of individual group members
- Use a single billing ID or Corporate Card for all of the airfare
Preparing the report
- In MyTravel, use the Report Type called Group Travel
- When entering the expenses, use expense types specific to group travel (e.g., Group Lodging, Group Subsistence, Group Airfare)
- Provide the names, etc. of the group members by either listing them in the Comments field of the Report Header screen or by faxing a list when you fax the cover sheet and receipts.
