Travel Expense Reimbursements

University travel policy requires that travelers account for each trip within 21 days of its completion by submitting a Travel Expense form to Accounts Payable or processing a MyTravel entry. All required receipts and backup documentation should be attached to the Travel Expense form or faxed to the number indicated in MyTravel. If a payment is due the traveler, then a DaFIS Travel Expense Voucher (TEV) or MyTravel entry should be processed. Learn more about submitting the Travel Expense form and MyTravel.

All expenses associated with the trip should be detailed on the Travel Expense form or in MyTravel. Any advances taken should also be accounted for. These include cash advances, whether issued by the university or taken from the Corporate Card, and advance payments to a vendor.

When claiming mileage reimbursement, be sure to use the rate in effect for the period the travel took place:

• The rate for 7/1/08 - 12/31/08 is 58.5 cents per mile.
• The rate for 1/1/08 - 6/30/08 is 50.5 cents per mile.
• The rate for calendar year 2007 is 48.5 cents per mile.