Surface Travel

In Lieu of Air Travel

A traveler may elect to use surface transportation in lieu of air travel for personal reasons. Extra costs associated with surface transport, such as food and lodging, may be reimbursed if surface transportation is voluntarily chosen. However, the total reimbursement for surface travel costs shall not exceed the air coach rate, the lowest published tariff (where air coach is not available), or the state of CA contracted airfare rate plus transportation costs to and from the terminals.

If, for some reason, surface transportation must be taken in lieu of air travel, then advance approval should be obtained (see PPM 300-15) in order to receive reimbursement for all related expenses.

Actual mileage traveled should be claimed in MyTravel. Actual costs for all related expenses should also be listed and all appropriate receipts included. When two or more travelers using this option share an automobile, only the driver may claim reimbursement for transportation.