UC Davis
Travel & Entertainment
FAQ · Forms · Policies · Training     Home · Help


T & E News
Welcome!
Visit our Overview page to learn more about travel at UC Davis.

Travel & Entertainment Forms

Form Name Use this form to:
Certificate of Non-availability of U.S.-Flag Air Carrier Service
(Word, 36K)
Use this form to document air travel on a foreign (non-US) carrier.
Declaration of Missing Receipt
(PDF, 66K)
Report the loss of required supporting evidence, such as receipts.
Local Hotel RSVP Form - Entertainment
(Excel, 237KB) NEW (12/13)
Make local hotel reservations for an entertainment event (For CTS Payment Only).
Local Hotel RSVP Form - Individual Travel
(Excel, 237KB)
Make local hotel reservations for an individual traveler (For CTS Payment Only).
Local Hotel RSVP Form - Group Travel
(Excel, 239KB)
Make local hotel reservations for group travel (For CTS Payment Only).
Transient Occupancy Tax Exemption Certificate for Governmental Agencies
(Word, 41K)
Use this form to receive tax exemption from hotels as applicable.
Mileage Log Form
(Excel, 22K)
Mileage record sheet for those who turn in only mileage expenses for a given period of time (monthly/quarterly).
Request for Document Action
(PDF or Word)
  • Send to Accounts Payable for non-procurement payments when no invoice or other payment request form is available.
  • Send to Assoc. Vice Chancellor - Finance to request a Travel Advance exception.
The appropriate KFS document must be processed and the number cited on this form prior to sending it to AP.
Request for Payment - Entertainment Expense (Word, 72K) This form must accompany entertainment expenses paid in KFS.

This form is not used for MyTravel entertainment transactions.

Travel Expense Form 2014 (effective 1/1/14) (Excel, 205KB) NEW (1/14)

Travel Expense Form 2013 (effective 1/1/13) (Excel, 205KB)

Travel Expense Form 2011 (7/1/11 through 12/31/12) (Excel, 205KB)

Travel Expense Form 2011 (through 6/30) (Excel, 205KB)

Travel Expense Form 2010 (effective 1/1/10) (Excel, 205KB)

Travel Expense Form 2009 (effective 1/1/09) (Excel, 205KB)

Travel Expense Form 2008 (effective 7/1) (Excel, 213KB)

Travel Expense Form - 2008 (through 6/30) (Excel, 213KB)

This form must accompany travel expenses paid in KFS.

This form is not used for MyTravel transactions.

Travel Expense Form for Moving & Relocation (effective 1/1/14)
(Excel, 178KB) NEW (1/14)

Travel Expense Form for Moving & Relocation (effective 1/1/13)
(Excel, 178KB)

Travel Expense Form for Moving & Relocation (effective 1/1/12) (Excel, 178KB)

Travel Expense Form for Moving & Relocation (effective 7/1/11)
(Excel, 178KB)

Travel Expense Form for Moving & Relocation (effective 1/1/11) (Excel, 178KB)

Travel Expense Form for Moving & Relocation (effective 10/1/10) (Excel, 178KB)

This form is to be used only for moving and relocation expenses and must accompany travel expenses paid in KFS.

This form is not used for MyTravel transactions.

Traveler Insurance Coverage This form is required each time a traveler leaves California unless reservations are made through Connexxus.
Visa Corporate Card Application
(Word, 16K)
Apply for a U.S. Bank Visa Corporate Card to use for travel and entertainment expenses.